If there is one aspect many people think they know but they really are not, it must be event management. Yes, planning an event is not all fun and games; the bigger the event, the more complicated the road to success is.
The excitement of a new event to organize is palpable, but the dread from knowing the project will not be able to be put together quite easily also cannot be denied. We all love a good challenge, but when a challenge comes with a lot at stake, you cannot afford to fail. Or, at the very least you must have a fall-back plan so that you will be able to remedy the damage the moment it’s just happened.
With lots event projects under your belt, though, you will finally be able to find the pattern of what can make your event a successful one. Below is a few tips to help you master the art of planning a successful and memorable event.
Begin planning and assign responsibilities
Event management planning must begin as soon as possible. Organizers like PouchNATION ideally start about 4 to 6-months in advance. List the various elements to your event into a few sections and assign your team members into each section.
To ensure everything runs smoothly, contracts with all vendors should be completed a few weeks prior to the event. And remember to negotiate when you deal with vendors. No matter what they told you, everything is negotiable.
Have a backup plan and always do a run-through
Assess every important assets and make a backup plan. If an issue ever arises, you’ll be able to find an alternative or make a decision quickly. Then before the event takes place, organize a meeting and do a run-through to make sure everything is in place. And that, ladies and gentlemen, is what makes a good event management.